Flag Raising Ceremony Application

This is the application to host or co-host a City of Milpitas flag raising ceremony. Only organizations can host Flag Raising events, but they may partner with anyone who wishes to help sponsor their event.

Organization
Contact Person Contact Person First Last
Phone Phone - ### - ### ####
Contact Person's Title
Email
Daytime Phone Daytime Phone - ### - ### ####
Organization Addrress Organization Addrress
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
Organization Website
Which flag raising ceremony are you applying to host?

Which flag raising ceremony are you applying to host? Black History Month - Feb. 1-28 Women's History Month - March 1-31 Cesar Chavez Birthday - March 31 Black April - April 1-30 Asian American and Pacific Islander Heritage Month - May 1-31 Public Safety Appreciation Day - May 15 Eritrea Independence Day - May 24 LGBTQ Pride Month - June 1-30 Philippine Independence Day - June 12 Juneteenth - June 19 India Independence Day - Aug. 15 Hispanic Heritage Month - Sept. 15-Oct. 15 Mexican Independence Day - Sept. 16 Filipino American History Month - Oct. 1-31 Native American Heritage and Culture Month - Nov. 1-30 Other - Requires City Council approval Other - Requires City Council approval
Requested Ceremony Date Requested Ceremony Date / MM / DD YYYY
Requested Ceremony Start Time Requested Ceremony Start Time : HH MM AM/PM

Ceremonies are normally 30 minutes, followed by a reception. Total time of ceremony and reception cannot exceed one hour.
What is your organization's interest in hosting this event?
Maximum of 200 words allowed. Currently Entered: 0 words.
What other public event has your organization hosted?
Maximum of 200 words allowed. Currently Entered: 0 words.
Which elements of a flag raising ceremony would your organization like to coordinate?

Which elements of a flag raising ceremony would your organization like to coordinate? Welcome/Opening Remarks Anthem Singer Raise the Commemorative Flag Invocation or Prayer Performance(s) Speaker(s) Reception Background Music Hosted Pre-wrapped Snacks Hosted Non-Alcoholic Beverages Information Tables Outdoor Decor
Please provide any details on ceremony elements, such as planned decor, types of performances, information table topics or organizations.
Maximum of 200 words allowed. Currently Entered: 0 words.
If multiple organizations apply to host, are you will to work with other organizations as a co-host, each taking some responsibilities?

If multiple organizations apply to host, are you will to work with other organizations as a co-host, each taking some responsibilities? Yes No
Our organization's leadership has read the Flag Raising Ceremony Procedure, Roles and Responsibilities document, and agrees to adhere to the hosting responsibilities.

Our organization's leadership has read the Flag Raising Ceremony Procedure, Roles and Responsibilities document, and agrees to adhere to the hosting responsibilities. Yes, we agree to abide by the Flag Raising Ceremony rules. We understand that our representative must attend at least one meeting with City staff to confirm details of our event.
When food is served at receptions, all County Health Department rules apply. Pre-packaged food from a caterer or restaurant is preferred. Special permission can be obtained for a food cart, food truck or buffet-style food donated by a licensed food provider. Potluck food cooked by private individuals is not allowed at public events.

When food is served at receptions, all County Health Department rules apply. Pre-packaged food from a caterer or restaurant is preferred. Special permission can be obtained for a food cart, food truck or buffet-style food donated by a licensed food provider. Potluck food cooked by private individuals is not allowed at public events. Yes, we understand the food requirements. Other Other
The City normally produces Flag raising ceremony ads and programs, using information the host organization provides. You may decline to have us produce these, but any ads or event programs you design must meet City standards and must include all required information. Whether we are producing ot you are, publicity materials are due 14 days before your event.

The City normally produces Flag raising ceremony ads and programs, using information the host organization provides. You may decline to have us produce these, but any ads or event programs you design must meet City standards and must include all required information. Whether we are producing ot you are, publicity materials are due 14 days before your event. We will have the City produce our ad and program, and we understand the deadline. We will produce our own ads and programs, and understand that we must provide these for review and approval before publishing, and we understand the deadline.